All UK employers have a legal responsibility to check that every employee has the right to work in the UK before they start work. These checks help prevent illegal working and ensure businesses meet Home Office requirements.
As more organisations move away from manual checks, digital right to work checks offer a faster, safer, and more reliable way to stay compliant, without adding unnecessary admin.
UK organisations use Amiqus to simplify digital verification and stay confidently compliant as they grow. In this blog, we explain what digital right to work checks are and outline their key benefits, so you can understand the difference they make in practice.
What are digital right to work checks?
Understanding digital right to work checks
Right to work checks confirm a person’s identity and ensure they are legally allowed to work in the UK. This usually involves:
- Confirming the individual’s identity matches their documents
- Checking the validity and authenticity of right to work documentation
- Understanding and complying with any work restrictions
- Retaining evidence of the check in a compliant format
With digital right to work checks, this process is completed using secure technology such as identity verification, document validation, and automated record keeping. This removes much of the subjectivity and inconsistency of manual checks, while helping employers meet current legal requirements with confidence.
Right to work checks generally fall into three categories:
- Manual, physical documents such as passports or birth certificates are checked in person
- Online, digital or scanned documents are submitted, but physical evidence may still be required
- Fully digital, documents are held securely online, with automation used to streamline the process
How digital right to work checks work in practice
The process begins with identity verification using secure digital tools. Candidates upload the required documents, which are then captured, validated, and checked automatically.
Digital solutions can complete these checks far more quickly than manual reviews, while formatting records so they are ready for audits and easy to retrieve when needed.
At Amiqus, our end-to-end digital right to work checks are designed to ensure no step is missed, helping you move through onboarding faster, with less admin and more confidence.
Faster hiring and improved efficiency
Speeding up the recruitment process
Digital right to work checks can provide instant or near-instant identity verification through automated document analysis. This reduces delays during onboarding and is particularly helpful for remote hiring or high-volume recruitment.
Reducing manual admin
By removing tasks such as photocopying documents or arranging in-person checks, digital verification frees up time for HR and admin teams to focus on higher-value work.
With Amiqus, your digital dashboard makes it easy to track progress in one place, so you always know where each check stands, without chasing paperwork or second-guessing compliance.
Improved accuracy and reduced human error
Avoiding common manual mistakes
Manual document checks can leave room for error. Documents may be misread, records may be incomplete, or outdated guidance may be followed, all of which can create compliance gaps.
Built-in validation and automation
Digital checks are consistent, automated, and reliable. They apply the same standards every time, processing documents quickly while maintaining a clear digital audit trail. This reduces the risk of incorrect checks and helps ensure records remain accurate and up to date.
Stronger legal compliance for UK employers
Meeting Home Office requirements
UK employers must carry out compliant right to work checks to establish a statutory excuse. This protects your business if someone is later found to be working illegally.
Digital right to work checks that align with UK government guidance help ensure checks are completed correctly every time. Well-maintained digital solutions can also be updated as guidance changes, so your processes remain compliant without additional effort.
Audit-ready records and peace of mind
Amiqus enables secure storage of verification evidence in line with data protection requirements, while keeping records easy to access during audits or inspections. As a compliance-focused UK solution, Amiqus is built to keep your checks aligned with current standards, giving you confidence that your records are always ready.
Supporting GDPR and data protection obligations
Under GDPR and the UK Data Protection Act, employers must handle personal data carefully, with clear controls around minimisation, retention, and access.
Digital right to work checks create a clear audit trail, helping you demonstrate compliance while reducing the risk of data being stored incorrectly or unnecessarily. Working with a trusted provider and using a single, secure platform can improve both system security and peace of mind.
Other benefits of digital right to work checks
Moving from manual to digital checks brings a range of practical advantages. Many organisations experience smoother compliance, easier record keeping, and less admin overhead. Additional benefits include:
- Support for remote and flexible working without in-person document checks
- A smoother onboarding experience for candidates
- Reduced paper use and physical storage
- Improved data security through encrypted document storage
Why choose Amiqus for digital right to work checks?
Amiqus is built specifically for the UK regulatory environment and is used across sectors, including healthcare, telecommunications, technology, and more.
Our solution is trusted by 500+ organisations across the UK, from SMEs to large employers, and integrates easily into your existing hiring workflows and technology. Regular updates ensure the platform stays aligned with changing regulations and evolving verification needs, so you can focus on growing your organisation with confidence.
Digital right to work software from Amiqus
Digital right to work checks offer:
- Faster hiring
- Greater accuracy
- Reduced compliance risk
- Simpler record keeping
- Strong data protection
- Environmental benefits
As digital verification becomes the modern standard, choosing the right solution matters. Amiqus brings right to work checks, other pre-employment screening, and AML checks together in one secure platform, helping you stay compliant with clarity and confidence.
To find out more, book a chat with our friendly team today.
