Purpose of processing

The vendor that you intend to work for (“Challenge-TRG Recruitment Limited”) is committed to maintaining a safe and secure environment for all customers and employees and, to that end and to the extent that it is proportionate and necessary, Challenge-TRG conducts background checks. Amiqus Resolution Limited. in Edinburgh, Scotland, United Kingdom (“Amiqus”) has been engaged to conduct the background check on Challenge-TRG’s behalf as a processor.

With this document we would like to inform you about the background check procedure and the personal data which is processed during the background check. Some elements of the background check may require Challenge-TRG to request information or documents from a third party, e.g., an authority. With this document we also seek your consent to the disclosure of such documents and information to Challenge-TRG as further explained below.

Categories of personal data

The background check comprises of the following categories of personal data, as applicable to the job for which you have applied and insofar as this is necessary in order to assess your suitability for this job:

1. a check of a terrorist and sanctions list;
2.  an unspent criminal record check of your country of hire. 
   • When applicable, you agree to give Challenge-TRG your basic disclosure criminal record certificates from the relevant Disclosure and Barring Service in the UK, these certificates should be dated within 90 days of receipt by Challenge-TRG. 
   • If requested, you agree to provide Challenge-TRG with details of any unspent criminal convictions. You are not required to provide Challenge-TRG with information about spent convictions.  
   • You also give permission for an unspent criminal records check to be conducted by Amiqus, where applicable.  

Processing of your personal data is required for Challenge-TRG to maintain a safe and secure environment for all of its staff and customers and in order to engage you. 

You acknowledge that failure to participate and assist with the process to the extent so reasonably required may result in Challenge-TRG not pursuing the application process. Any information that you provide in connection with Challenge-TRG’s background checking process shall be correct and complete in all respects. You understand that any falsification or misrepresentation of relevant information on your part (or any omission of relevant information) may result in the termination of the application process or engagement.

Recipients and transfer of personal data

Amiqus Resolution Limited. in Edinburgh, Scotland, United Kingdom (“Amiqus”) is a third-party service provider engaged to conduct and assist on the background checks described above on Challenge-TRG’s behalf. Your information will therefore be transferred to and accessed by Amiqus in the United Kingdom insofar as this is necessary to prove your suitability for the engagement as well as for audit purposes. Challenge-TRG may also transfer the results of the background check to customers (e.g., Amazon) to whom you are supposed to provide services to, but solely on a “pass/not pass” basis. Transfers are, when relevant, based on EU/ UK Standard Contractual Clauses to ensure appropriate safeguards are in place to protect your personal data. Please contact us if you have any questions on the transfer mechanisms set out above.

Security and retention

All personal data collected by Challenge-TRG and Amiqus as part of the background checks referred to on this form will be kept confidential and used exclusively by Challenge-TRG and Amiqus acting on its behalf for assessing and proving your suitability for the job and (insofar as this is permitted under applicable law). 

Challenge-TRG and Amiqus will retain your personal data for as long as your application process and any following contract with Challenge-TRG remains valid.

Your rights as a data subject

You have the right to request access to, correction or deletion of your personal data, and to ask for data portability and the restriction of processing. You are also entitled to object to the processing of your personal data in certain circumstances. To make a data subject request, please contact Challenge-TRG. You also have the right to lodge a complaint with the data protection authority.

CONSENT

I hereby explicitly consent to the disclosure of information and personal data to Challenge-TRG and the recipients listed above for the purpose of the background check process and I acknowledge that I have been notified that this information may be transferred outside of the country in which it was collected, to countries that may have different laws protecting personally identifiable data. 

I also explicitly consent to Challenge-TRG and the recipients listed above to obtaining, disclosing, storing, retaining and otherwise processing the criminal record data as described above for the purpose of assessing my suitability for the job I apply for. 

You can withdraw your consent at any time by contacting Challenge-TRG. Withdrawal of your consent will not prejudice the legitimacy of any processing undertaken before the withdrawal is received.   

This consent statement is provided by Challenge-TRG. Challenge-TRG is responsible for the content, accuracy and compliance with applicable laws. If you have any questions about the contents of this page, please contact Challenge-TRG directly.