Executive assistant

About Amiqus

Amiqus is a market leading, award winning compliance platform enabling simple, secure access to products and services online. Whether moving home, changing jobs or looking for professional help, we help make the process fast and easy for everyone involved.

We are recognised as one of the UK’s 50 fastest growing tech companies, ranked by Deloitte Fast50 and part of Tech Nations Future Fifty cohort for 2024.

We’re trusted by the Government, NHS and over 600 organisations across sectors in the UK to help people get to work on the things that matter, faster.

What’s important to us? investing in our people, platform and partners to grow an aspirational workplace and a profitable business at scale, creating impact and affecting systems level change, across sectors, borders and economies.

We currently have 68, spread across the whole of the UK and a few around Europe. We expect to double in terms of our scale and impact over the coming twelve months so it’s an exciting time to join us and be a part of our growth.

People benefits 

• We support remote, hybrid and flexible working, ensuring you’re provided with the equipment you need to create a comfortable home-office environment
• Access our HQ in Edinburgh / workspaces around the UK with team off sites 
• A collaborative, cross functional (pet friendly) environment working in small teams with autonomy enabling you to deliver meaningful and impactful work
• We offer Vitality private health cover and other private health benefits
• 34 days annual leave
• 12 paid personal development days per year with additional personal training budget and resources allocated to help you learn and grow
• 5% matched contribution, share options and company-wide bonus scheme
• Enhanced modern family leave available to everyone

Read more about our benefits here

It’s an exciting time to join us as we’re growing quickly across sectors (although not at all costs). We care a lot about our people, working sustainably and using business as a force for good to deliver long term value.

About the role

We’re looking for someone to support our Founder and CEO, organising and managing  workloads and time with  a focussed and structured approach to deliver against a combination of investor, board and exec level priorities as we scale. As an experienced EA you’ll know a few  trick(s) to do this.

Along with typical direct support and logistics type tasks such as managing a busy diary, travel, events and prioritising comms both internally and externally, we’re looking for an experienced EA who will

• Work directly with our CEO to manage task and project based priorities, determining best practice for diary and email management and effective decisions to suit schedule 
• Stakeholder comms management – knowing who and what to prioritise and when
• Manage linked travel arrangements and booking logistics for the CEO and wider Exec team if required
• Provide briefing documents for events and meetings, including board level support with minutes and actions management
• Stepping in when he can’t be around in person – attending meetings or sessions on his behalf or delegating to the right person if required
• Preparing presentation materials when required for internal and external meetings, including board and investor meeting preparation ensuring timely execution
• Support management with internal communication when required
• Provide day to day office coordination and management 2 days per week
• Supporting our cross functional teams with event organisation when required
• General admin tasks such as supporting the wider Business operations team, corporate gifting and preparing for events, document management and any other ad-hoc tasks which may be required.

Please note, this role will be based from our Edinburgh HQ so would suit someone within comfortable commuting distance.

About you

We’re looking for a talented EA who is forward thinking, adaptable and keen to grow their career to keep pace with the business. This position requires someone who has significant experience in supporting CEO’s or exec teams in previous roles and flexibility to adjust to suit the management style and approach which Amiqus takes.

In addition, we are looking for the following:

• Extensive experience in a similar capacity, being the ‘right hand person’ to the CEO in a mid-sized startup or scale up (however if you’re not from a start-up or scale-up environment but tick all the other boxes, please apply)
• Substantial experience working autonomously and managing executive diaries and emails ensuring prioritisation, articulation and organisation are at the forefront of every task you do
• You love process improvement. We need someone who has experience looking at current processes and thinking ‘how can we make this better?’
• Amazing communication skills both verbal and written with the ability to comfortably context switch when required
• Prior experience with Google suite, docusign (or similar), Slack, Notion and various common modern software applications. (If you love Outlook and struggle outside of Microsoft, you’ll likely find this very difficult)
• The right person for this role will be able to travel to our Edinburgh HQ at least twice per week as this role will require you to  be in the office 3 days per week for collaborative working and office organisation  

If you are passionate about organising, working autonomously and supporting crucial roles within businesses then this could be the role for you. In return we’ll offer a supportive, friendly and wonderfully unique bunch of people to work with.

Our interview process

We think it’s important to have an open and transparent interview process so that you have a clear understanding of what to expect.  The process might vary slightly depending on the role type or team you apply to join but it usually goes as follows:

• Internal review of applications 
• An initial chat about the role with our People and culture team
• A more structured interview with the team manager and People and culture
• A coffee with our CEO
• Role offer
• Onboarding welcome and process kick off with support across the team

If this is you and the role sounds like something you would be interested in,  please submit your application via this link. 

Company policies 

Diverse perspectives and people of all backgrounds are welcome at Amiqus. We recognise that building an inclusive workplace requires proactivity and commitment. We acknowledge our moral and legal responsibilities to promote equal opportunities and pursue equality in all of our work.

If we can make preparations to make sure you have a positive interview experience, please let us know.”

As you might expect, we care about privacy and we have a privacy policy specific for job applicants which explains how we handle your information and data.