Disclosure and Barring Service (DBS) terms

Contents

DBS terms summary

The following terms (the “DBS terms”) are incorporated into the agreement and apply to your use of DBS standard and enhanced checks. Defined terms in the DBS terms shall have the meanings as defined in the agreement. For the purpose of these DBS Terms “DBS” means the Disclosure and Barring Service.

These DBS terms are designed to ensure compliance with the relevant laws and regulations and protects the interest of all of our clients, their customers, as well as our reputation.

The client warrants that it has an appropriate legal basis under all applicable data protection laws in relation to the processing of all personal data submitted to the services.

The client warrants that it will retain evidence of the declaration and consent provided by the data subject in the Amiqus system for 12 months. This will state that on a given date, the data subject:

  • Represented his/her identity to be true;
  • Gave a declaration about the information he/she provided;
  • Gave consent for the application; and
  • Corroborated his/her identity to be true via documentation.

DBS compliance

The client warrants that it will conform with the provisions of all relevant DBS policies, as amended from time to time, including:

Application submission

When submitting an application to DBS, the client warrants that:

  • All identity documentation has been supplied and verified;
  • The application satisfies the eligibility criteria for asking an exempted question or a prescribed purpose; and
  • All information supplied is complete and true.

Countersignatory delegation

Amiqus commit to providing appropriate training and maintaining support material to support the client in the undertaking of the below delegated responsibilities.

The client and service users shall be solely responsible for:

  • Selecting the appropriate level of check (standard, enhanced or enhanced with barring);
  • Sending the request for information to the data subject;
  • Reviewing the information submitted by the data subject;
  • Reviewing identity verification documents;
  • Countersigning the application via tick box in the Amiqus platform which records IP address, date and time;
  • Submitting the application to DBS (via the Amiqus platform system);
  • Reviewing the indicative notice provided;
  • Asking the applicant for the disclosure certificate;
  • Making a decision based on the outcome of the check; and
  • Storing, handling and deleting disclosure information as appropriate.

Liability

The client shall indemnify Amiqus for all losses suffered by Amiqus arising out of the client’s failure to comply with the warranties detailed in these DBS terms.

Amiqus shall not be liable for any loss arising out of any error in information provided by DBS, unless such error was caused by the negligent actions of Amiqus.

Amiqus shall not be liable for any loss arising out of Amiqus being unable to continue to provide the service for any reason, such as Amiqus no longer holding DBS registered body status.

Right to audit

Amiqus may audit the client’s submissions to the service at any time to ensure the client’s compliance with these DBS terms. Amiqus’ request to audit will be made with a minimum of seven working days’ notice.

The client’s failure to comply with the DBS terms shall be considered a material breach of contract which may result in account suspension or termination.

Effective from 22/05/2020Last reviewed 22/05/2020Version 1.0